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Healthcare Public Sector

Healthcare Public Sector: Vendor Price Comparison Tool

OutsourcingWise built a custom Excel reconciliation tool for a Singapore public sector finance team, automating 1,000+ intercompany reconciliations across 50+ entities per quarter — reducing close time and headcount. 

Healthcare Public Sector

Vendor Price Comparison Tool

Client Singapore Public Sector — Healthcare Grants Team
Engagement Vendor Price Comparison Tool Development
Sector Healthcare / Public Sector
Tools Used Microsoft Excel, Mobile-Compatible Interface Design
Key Outcome Field nurses identify optimal vendors in real time; monthly database updated automatically

The Challenge

A healthcare grants team responsible for procuring customised supply orders for elderly patients needed a tool that could identify the most economical vendor for each order from a database of multiple suppliers. The database was large, inconsistently structured, and contained products with non-synchronised units of measurement and different minimum order quantities — making manual comparison unreliable and time-consuming.

The tool needed to be usable by nurses in the field on handheld devices as well as desktop computers, without specialist training. It also needed to accommodate regular changes to vendor pricing through an automated monthly update process.

 

The Solution

OutsourcingWise built a price comparison tool with the following features:

  • Normalised the underlying vendor database — standardising units of measurement, minimum order quantities, and product classifications across all suppliers
  • Built a user-friendly comparison interface accessible on mobile, tablet, and desktop without installation
  • Integrated logic to identify the lowest-cost vendor for a given product specification, accounting for minimum order thresholds and unit conversions
  • Automated monthly database refresh — pricing updates are applied to the tool without manual data re-entry by the grants team
  • Change management training delivered to department heads and nursing staff across multiple hospital locations

 

The Results

Multi- vendor Database normalised

Mobile Field-ready interface

Monthly Automated database updates

Trained All hospital departments

Result

  • Nurses can identify the most economical vendor for patient supply orders in real time without specialist support
  • Monthly database update is fully automated — eliminating a recurring manual effort for the grants team
  • Consistent unit-of-measurement normalisation removes a source of procurement comparison errors Change management training embedded tool adoption at department level across all sites
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